Using Computer Deposit Slips
With the advances in technology in the finance world, it may come as no surprise that much of the younger generation may not fully understand what a deposit slip is or how to fill one out. Manual slips, while still in use by many small businesses, are being worked with less and less. The use of computer deposit slips seems to be on the rise. These are especially popular with large businesses that need to make deposits frequently.
What They Are
Computer deposit slips are much the same as manual deposit slips. The biggest difference is that computer deposit slips are usually generated using a financial software program such as QuickBooks Deposit Slips rather than being written by hand. When a business uses a this type of program to help keep track of profits and deposits, it becomes simple to have the computer print deposit slips. The great thing about using a computer software program is that you are usually able to keep a digital record of every deposit made. This simplifies financial record keeping, which is extremely beneficial for taxes and audits.
Types of Deposit Slips
There are two main options when it comes to deposit slips designed to work with the computer. In addition to the fully computer generated slips, you also have manual and blank deposit tickets with which you may want to work.
Computer deposit slips are easily managed through a financial software program such as QuickBooks. You fill out the deposit slips in the program and print them off as needed. You can purchase deposit tickets that are pre-printed with all of the necessary company information such as the name and address, as well as the financial information necessary for making deposits. The information is also printed on the deposit summary stub.
These deposit slips are made with standard Image Character Recognition (ICR) which assures you of security and accuracy when scanned and processed by your financial institution. A digital record is generally kept in the program of all of your deposits for you to access whenever it’s necessary. Using this type of deposit ticket can same time and effort when multiple checks need to be deposited at the same time.
Manual deposit slips are filled out by hand. They are often used by businesses that don’t need to deposit more than one or two checks at a time or that have infrequent deposits. You can order these pre-printed with all the appropriate information and simply write down the individual deposits as needed. The printed information helps ensure that the bank gets the deposit into the correct account. In addition, preprinted forms aid in record keeping and accuracy.
Although there is not a digital record automatically being kept of these, there is an option for a carbon copy so you can create a stub of each transaction for easy record-keeping purposes. These slips can be purchased as singles without a copy, or as duplicates with a single copy or as triplicates so that two copies are generated for each deposit slip.
Although both manual and computer deposit slips are useful, there are many benefits to using the computer option.
- Print the slips on an as-needed basis
- Keep digital records of all slips
- Records are in one convenient location
- Re-print records if any are lost
- They can be used with a variety of software programs including QuickBooks.
- Easily write and print multiple slips
Since computer deposit slips are so quick and easy to use, it’s no wonder that large and small businesses turn to them for their financial needs.
Easy to Order
The online ordering process is quite simple. Simply fill in all the appropriate information on the template provided. There is a section for your bank name and address as well as the account number and routing number. You can use up to five lines to fill out your company information and the first two lines may be bolded. A sample deposit ticket is shown so that you can get a good idea of what the pre-printed forms will look like when they are sent to you. You can order in quantities of 250, 400, 500, 800, or even 1000 deposit slips so that your needs can be easily met.
When you order your deposit slips from cheapcomputerchecks.com. you can get free shipping with 3-5 day delivery by UPS. You can also pay the extra shipping if you need a two-day turnaround or overnight shipping.
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